Privacy Policy

Holoscope SAS ("Holo", "we", "us", or "our") is committed to protecting your personal data. This Privacy Policy explains how we collect, use, and safeguard information when you use our platform and services.

Holoscope SAS is a French société par actions simplifiée registered in France, operating under EU data protection law including the General Data Protection Regulation (GDPR).

We may collect the following categories of personal data:

• Identity data: name, job title, company name • Contact data: email address, phone number • Usage data: how you interact with our platform, features accessed, session data • Voice and text data: interview transcripts and voice recordings you create within the platform • Organizational data: business process descriptions, org chart information, and tool usage data you provide • Technical data: IP address, browser type, device identifiers, log data

We use your personal data to:

• Provide and improve our services • Create and maintain your organizational knowledge graph • Communicate with you about your account, updates, and our services • Comply with legal obligations • Protect against fraud and ensure platform security

We do not sell your personal data to third parties.

We process your data under the following legal bases:

• Contractual necessity: to perform the contract we have with you • Legitimate interests: to improve our services and protect our platform • Legal obligation: to comply with applicable law • Consent: where you have given explicit consent

Your data is stored on servers located within the European Union. We use industry-standard security measures including encryption in transit and at rest, access controls, and regular security audits.

We retain your data for as long as your account is active or as needed to provide services. You may request deletion of your data at any time.

As a data subject under GDPR, you have the right to:

• Access: request a copy of your personal data • Rectification: correct inaccurate or incomplete data • Erasure: request deletion of your data ("right to be forgotten") • Restriction: request that we restrict processing of your data • Portability: receive your data in a structured, machine-readable format • Objection: object to processing based on legitimate interests • Withdraw consent: where processing is based on consent

To exercise any of these rights, contact us at privacy@holoscope.ai.

We use essential cookies to operate our platform (session management, security). We do not use tracking or advertising cookies without your explicit consent.

You can manage cookie preferences through your browser settings.

We may use third-party service providers to help operate our platform (e.g., cloud hosting, analytics). These providers are contractually bound to process data only on our instructions and in compliance with GDPR.

When you connect third-party tools (Salesforce, Jira, etc.) to Holo, those integrations are governed by the respective third-party privacy policies.

We may update this Privacy Policy from time to time. We will notify you of significant changes by email or through the platform. The date at the top of this page indicates when it was last updated.

For any questions about this Privacy Policy or to exercise your rights, please contact:

Holoscope SAS — DPO / Privacy Team privacy@holoscope.ai

You also have the right to lodge a complaint with the French data protection authority (CNIL): https://www.cnil.fr